Emails are preferred means of official communication. They are unobtrusive, trackable and have multiple abilities as you can add different file formats and links. However, writing emails for business purposes can seem tricky, especially when you are sending such email to people outside your organisation.
Each time you want to write an email, remember that you need to present the best version of yourself. The goal is clean, clear communication without sacrificing email etiquette. If you need to know what you are doing wrong or if you got something wrong, read our list to track where you may be getting it wrong.
We have compiled this list of email writing tips to keep you all correct and professional.
- Input the address last: do not put in the receiver’s email address until you are done writing and correcting the body of the email. This tip will prevent you from hitting send accidentally when you still need to write some more, proofread or add an attachment.
- Fill the subject line: Don’t send emails that do not have subject lines. Also, make sure the subject you input encapsulates the body of your email.
- Keep It Short: Go straight to the point when you send business emails. Keep the salutation short and make sure the body of the email aligns with the subject line.
- Professional tone: Use words that show you understand you are discussing business in your email. Remain business-like all through, and avoid abbreviations outside the scope of work.
- Go straight to the topic: Avoid unnecessary greetings or officialism in your business email. State your purpose for communication and sign off appropriately.
- Proofread: Start from your salutation and read your email to the end to fish out errors. Correct them all before you hit send. If you can, install a grammar checker on your browser to point out those pesky typos.
With these tips, your emails will hit the right tones at all times, and you won’t have to give the wrong impression to your readers.